SUMMARY OF MINUTES OF BOARD MEETING OF
BEACON WOODS EAST HOMEOWNERS’ ASSN., INC.
BOARD OF DIRECTORS
JANUARY 10, 2012
President Pat Coffey called the meeting to order at
7:00 p.m. Present were Directors
Coffey, Pettlo, Hickey, McKeon, Stith, Fike and Gradl. Also present was Property Manager Frick.
Mrs. Coffey gave the invocation and the pledge of allegiance was recited. The minutes of the December 13, 2012 meeting
have been posted on the bulletin board and published in the Beacon. Mr. Hickey moved acceptance of the minutes
as posted, Mrs. Pettlo seconded. Mrs. Coffey asked if there were any
corrections or additions, there being none, motion passed
unanimously.
Mrs. Pettlo moved to have Architectural and Deed
Restriction begin the meeting as the homeowners of Lot 158 were present. Mr. Stith seconded, motion passed
unanimously.
Architectural and Deed Restrictions: Lot 158. Mr. Gradl gave a
recap of the homeowner’s request to enclose an existing porch with block
walls. At the last Board meeting it was
agreed to submit the building plans to the Association Attorney for his legal
opinion regarding the set back exceeding the 15 feet limit. The Attorney’s response was that he didn’t
see any way the Board could properly approve the request as our governing
documents clearly state that any structural addition must have a fifteen (15)
foot setback from the rear property line.
Since then, the Homeowner has resubmitted his request to the
Architectural Committee and has modified the new construction to be built
within the required 15 (fifteen) foot setback.
Mr. Gradl passed out the new building plans for the Board members to
review and pointed out that all of the requirements have been met.
Mr. Grad moved to approve the new architectural
request dated 1/9/12 for the structural addition, contingent on receiving a new
engineering diagram. Mr. McKeon
seconded. As there
was no discussion, motion passed unanimously.
Mr. Gradl spoke with the Board about resurrecting the
proposal/resolution for Florida Friendly Lawns. Mr. Gradl will make copies of the proposed resolutions written by
him and Mr. Hickey and put them in each Directors mail slot for their
review. Mr. Gradl asked that the Board
be prepared to discuss it at the next workshop.
Treasurer’s Report: Mrs. Pettlo
reported there is $14,254.54 in checking and $57,349.66 in money market for a
total of $71,604.20 of which $36,233.63 is paid in advance and $4,120.53 in
accounts payable for year end expenditures leaving $31,250.04 to carry through
January, February and March. There are
507 delinquencies (still collecting for the 1st quarter), 6 BWEHA
liens, 1 BWEHA foreclosure in progress, 32 mortgage foreclosures/bankruptcies,
5 homeowners deceased and 463 in various stages of collection.
Property Manager’s Report: At the workshop Mrs. Frick passed out an email from the
association’s Attorney, regarding the collection process. The Association
covenants state that delinquent
assessments can be charged interest, costs, late fees, Board approved
administrative charges and attorney’s fees.
Upon review of the Association documents and Florida Statues, the
Attorney is advising the Association to charge interest on the 45 (fortyfive)
day collection letter.
Mr. Gradl moved to charge the highest interest rate
permitted as defined in our documents and per our Attorney’s recommendation. Mr. Hickey seconded. After some discussion, motion passed unanimously.
There was no Old Business.
New Business: Mrs. Coffey
appointed Mrs. Pettlo as Chairperson for the Nominating Committee and asked her
to select 3 (three) people to be on the committee.
There were no Organizational Reports or
Announcements.
Open Forum: A couple of homeowner’s in attendance pointed out
possible violations on their street.
Mr. Gradl explained that there is a
system in place which is complaint driven to enforce the Deed
Restrictions. If a homeowner has a
complaint against another lot for violating the deed restrictions they need to
come to the Association office and fill out a Deed Restriction Complaint
form. The Deed Restriction Committee
meets once a week and will follow up on any complaints that they receive. If the committee finds that the complaint
is an enforceable violation under the governing deed restrictions for that lot,
the committee will send the homeowner a deed violation stating which
restriction they are in violation of and give them a certain amount of time to
comply.
Mrs. Frick mentioned that if a home is in the process
of being foreclosed, Pasco County Code
Enforcement can sometimes help with resolving some issues as they have
authority when abutting neighbors report it.
Mr. Hickey explained that a violation can sometimes
take a while before it is in compliance and could go as far as pre-suit
mediation before it gets resolved.
Mrs. Coffey asked if there were any other concerns
that they would like to bring to the Board attention. There were none.
Meeting adjourned at 8:33 p.m.
Harold Hickey, Secretary
Carol Webster. Recording Secretary