SUMMARY OF MINUTES OF MEETING OF
BEACON WOODS EAST
HOMEOWNERS’ ASSN., INC.
BOARD OF DIRECTORS
AUGUST 13, 2019
President Anderson called the meeting to order at 6:00 p.m. Present were Directors Anderson, Coffey, Canterbury, Doolan, Murphy, Corey and Botte. Property Manager Webster was also present. The pledge of allegiance was recited. Mrs. Canterbury stated that the minutes of the July 9, 2019, Board meeting have been posted on the bulletin board and published in the Beacon. Mrs. Canterbury moved acceptance of the minutes as posted, Mr. Anderson seconded. Mr. Anderson asked if there were any corrections or additions; there being none, motion passed unanimously. There was no correspondence.
Treasurer’s Report: Mrs. Murphy reported that there is $57,783.21 in operating, $31,701.33 is pre-paid, leaving a balance of $26,081.88 for August and September. There are 80 delinquents: 5 Deceased, 5 Foreclosure/Bankruptcies, 6 Liens and 64 in various stages of collection.
Property Managers Report: Mrs. Webster said that she contacted an Arborist and had him inspect the trees in the retention area behind Braxton Drive for Pine Beetles. He reported that he did see some boring but he didn’t see any reason to treat the problem at this time, as some trees will extract the beetles themselves. He also said that because of all the rain a lot of the trees have “wet feet,’’ which means their roots are smothered with water. He said we might lose the trees that have “wet feet” but there was no need to cut any trees down.
Architectural Control & Deed Restrictions: Mrs. Coffey said Lot 382 was tabled at the last meeting. The property still has pallets and a brush pile stored on the side of the house and the next course of action is pre-suit mediation. Mrs. Coffey passed around the photos. Mrs. Coffey moved to take Lot 382 to pre-suit mediation, Mr. Anderson seconded. As there was no discussion, motion passed unanimously.
Lot 404 is ready for a lawsuit for having a shed and trailers on the property. The fence has been cut down to four (4) feet and every other slat was removed. Mrs. Coffey passed around the photos. Mrs. Coffey moved to pursue a lawsuit on Lot 404, Mr. Anderson seconded. As there was no discussion, motion passed unanimously.
Lot 404 has also been sent a 3rd violation letter for having an RV on the property.
Lot 668 is also ready for a lawsuit for having a commercial vehicle. Mrs. Coffey moved to go forward with a lawsuit on Lot 668, Mr. Anderson seconded. As there was no discussion, motion passed unanimously.
Mrs. Coffey said the Canvassing Committee went through the entire community looking for violations. The Association sent out 201 courtesy letters, 151 brought their property into compliance and 50 were sent 1st violation notices. Mrs. Coffey would like to thank the Canvassing Committee for all the work and time they put in. She would also like to thank the Homeowners for bringing their properties into compliance.
New Business: Mr. Anderson said the CD at BB&T will be maturing on August 23, 2019. They have a Business Special for 6 months at 2%, and there’s a possibility the rate could change again before the renewal date. Mr. Anderson moved to renew the CD for six (6) months at 2%, Mrs. Murphy seconded. As there was no discussion, motion passed unanimously.
Open Forum: A Homeowner spoke to the Board about several problems she’s having in our neighborhood regarding unkempt homes and an aggressive dog. She also wanted to know how to limit properties being purchased for rental units.
The Board said that if the dog is running loose without a leash that is against the Deed Restrictions and County Code. To limit rentals would require amending the Deed Restrictions.
Another Homeowner told the Board that he would like to have a shed. With a large family and two (2) cars, a shed would allow him to have more room in his garage. He asked how the Association could allow sheds.
The Board explained to amend the deed restrictions we first need to have signatures of 51% of the homeowners to change the way the community votes. After much discussion, the Board agreed to revisit this issue at the September Workshop.
As there was no further business to discuss, meeting adjourned at 6:50 p.m.
Jennie Canterbury, Secretary
Carol Webster, Recording Secretary