SUMMARY OF MINUTES OF MEETING OF
BEACON WOODS EAST
HOMEOWNERS’ ASSN., INC
BOARD OF DIRECTORS
JANUARY 9, 2018

President Anderson called the meeting to order at 7:00 p.m. Present were Directors Anderson, Canterbury, Perkins, Clemmons, and Doolan.   Property Manager Webster was also present. Mrs. Coffey and Mr. Vessell were absent. The pledge of allegiance was recited. Mrs. Canterbury stated that the minutes of the December 12, 2017 meeting have been posted on the bulletin board and published in the Beacon. Mrs. Canterbury moved acceptance of the minutes as posted, Mr. Anderson seconded. Mr. Anderson asked if there were any corrections or additions, there being none, motion passed unanimously. There was no correspondence.

Treasurer’s Report: In Mr. Vessell’s absence, Mr. Anderson reported there is $72,564.90 in operating, $40,528.42 paid in advance, leaving a balance of $32,036.48 for January, February and March. Just starting to collect for the first quarter.

Architectural Control & Deed Restrictions: In Mrs. Coffey’s absence, Mrs. Webster reported Lot 112 will be tabled, as additional information was received late this afternoon.

Lot 717 has received two (2) violation letters for having a vehicle parked in the street overnight.   This has been an ongoing problem.   The next course of action is a 3rd violation letter. Mr. Anderson moved to send a 3rd violation letter to Lot 717, Mrs. Clemmons seconded. As there was no discussion, motion passed unanimously.

Lot 799 has received two (2) violation letters for having hedges that exceed five (5) feet. The next course of action is a 3rd violation letter. Mr. Anderson moved to send a 3rd violation letter to Lot 799, Mr. Perkins seconded. As there was no discussion, motion passed unanimously.

Lot 566 has received two (2) violations for having trash stacked on the side of the house and all over the property. The photos were passed around. The next course of action is a 3rd violation letter. Mr. Anderson moved to send a 3rd violation letter to Lot 566, Mr. Perkins seconded. As there was no discussion, motion passed unanimously.

Lot 578 has received two (2) violations for having grass growing on the sidewalk and not being edged.   This property is on a corner lot and the area is actually on the curb. The violation does state areas of the grass abutting sidewalks, driveways and streets must be edged. Mrs. Webster passed around the photo. The next course of action is a 3rd violation letter. After some discussion, Mr. Anderson moved for a 3rd violation letter, Mrs. Canterbury seconded. As there was no further discussion, motion passed unanimously.

New Business: Mr. Anderson introduced Homeowner Robert Montgomery. Mr. Montgomery has submitted a request to erect several bluebird nesting boxes on the common areas.

Mr. Montgomery displayed the two basic bird boxes he currently uses. He explained that they are mounted on a 2-by-4-foot post and are approximately five (5) feet above the ground. They are normally placed in a grassy area or near trees to protect the birds and give them an opportunity to nest. Each year the nesting box is cleaned out so it’s ready for the next year when the birds return. Mr. Montgomery asked the Board for permission to install the nesting boxes and asked where on the common area would he be able to place them. He would like to put up five (5) or six (6) boxes

Mrs. Webster said that Mr. Montgomery did mention the area along the sidewalk behind the Tennis Courts.

Mr. Montgomery said that he would be responsible for installing the nesting boxes and maintaining them. He added that if anyone in the community were interested in having a nesting box, he would give them one.

After some discussion, Mr. Perkins moved to approve Mr. Montgomery’s request to install the nesting boxes, Mrs. Clemmons seconded. As there was no further discussion, motion passed unanimously.

Mrs. Webster said that she would meet with Mr. Montgomery to go over the common areas in the community.

Open Forum: Mrs. Binder commented that the clubhouse was decorated beautifully over the Christmas Holiday and wanted to remind everyone that Pot Luck is January 18th from 6:30 – 8:00 p.m.

As there was no further business to discuss, meeting adjourned at 7:15 p.m.

Jennie Canterbury, Secretary

Carol Webster, Recording Secretary