SUMMARY OF MINUTES OF MEETING OF
BEACON WOODS EASTHOMEOWNERS’ ASSN., INC.
BOARD OF DIRECTORS
MARCH 13, 2018
President Anderson called the meeting to order at 7:00 p.m. Present were Directors Anderson, Coffey, Vessell, Canterbury, Clemmons and Doolan. Property Manager Webster was also present. Director Perkins was absent. Mrs. Canterbury stated that the minutes of the February 13, 2018 Board meeting have been posted on the bulletin board and published in the Beacon. Mrs. Canterbury moved acceptance of the minutes as posted, Mr. Anderson seconded. Motion passed unanimously. There was no correspondence.
Treasurer’s Report: Mr. Vessell reported there is $99,853.39 in operating, $70,241.43 paid in advance, leaving a balance of $29,611.96 for March. There are 59 delinquents, 3 deceased, 2 mortgage foreclosures/bankruptcies, 2 liens, 6 pre-liens and 46 in various stages of collection.
Architectural Control and Deed Restrictions:
Lot 264: Mrs. Coffey reported that she and Mr. Anderson attended pre-suit mediation with the homeowner regarding his solid board fence. After some debate, no agreement was reached. Mrs. Coffey moved to go forward with a lawsuit, Mr. Anderson seconded. As there was no discussion, motion passed unanimously.
Lot BW25: Mrs. Coffey said that the homeowner has received two (2) violation notices for having hedges that exceed five (5) feet. The next course of action would be a 3rd violation letter. Mrs. Coffey moved to send a 3rd violation letter to Lot BW25, Mr. Anderson seconded. After much discussion, motion passed with 4 yeas to 2 nays with Mrs. Canterbury and Mrs. Clemmons casting the nay votes.
Lot 717: Mrs. Coffey said that the homeowner has received two (2) violation notices for having a brush pile in the back yard. The next step would be a 3rd violation letter. Mrs. Coffey moved to send a 3rd violation letter to Lot 717, Mr. Anderson seconded. As there was no discussion, motion passed unanimously.
New Business: Mr. Anderson said the next order of business is to appoint a Proxy Holder for the 2018 election. Mr. Anderson moved to appoint Mrs. Coffey, Mr. Vessell seconded. As there was no discussion, motion passed unanimously.
Old Business: As the Election Committee Chairperson, Mrs. Coffey reported that there are 601 Designated Voters. A quorum of 10% of Designated Voters in person or by proxy is needed to conduct business at the Annual Membership Meeting on April 16th. The deadline to return the proxies is April 6th. There are three (3) candidates for the three (3) open positions.
Mr. Anderson reported that we have a filed a lien on Lot BW25. Since our lawsuit has been inactive for over 10 months, we are required to update our filing status with the court if we want to retain the lien. Mr. Anderson moved to authorize the Association Attorney to renew the lien as needed, Mrs. Coffey seconded. As there was no discussion, motion passed unanimously.
Mr. Anderson said that we need to retain our lien on Lot 899 as well. Mr. Anderson moved to authorize the Association Attorney to renew the lien on Lot 899, Mrs. Coffey seconded. As there was no discussion, motion passed unanimously.
Mrs. Clemmons said that last month there was a survey published in the Beacon newsletter, asking the community what types of activities they would like to have. After reviewing the surveys, the top requests were for Yoga, Silver Sneakers, and Water Aerobics. Some suggestions for events were an Ice Cream Social, a Dance, Community Yard Sale and/or Flea Market and a Craft Fair or Bake Sale. Another suggestion was evening Shuffleboard.
Mrs. Clemmons said that Healthy Pasco has also offered to instruct some evening fitness classes like Yoga, Fit-Dance, and Aerobics. They are licensed and insured but attendees would have to sign waivers.
Ms. Clemmons moved to have the Association sponsor an annual Craft Fair and an annual Flea Market event, Mr. Anderson seconded. As there was no discussion, motion passed unanimously. Mrs. Clemmons is going to look further into offering some evening classes at the clubhouse. Shewould also like to find an instructor for Water Aerobics which could be held in June, July and August.
Mrs. Webster said that we would need to look at the calendar to see what days are available to schedule more events.
Organization Reports: Mrs. Clemmons wanted to remind everyone that the Pot Luck Dinner is tomorrow night starting at 6:00 p.m.
Open Forum: A Homeowner thanked the Board for taking over the maintenance of the two (2) Village signs and wanted to thank Maintenance Tech Tom Kuhns for the great job he’s doing cleaning and painting the signs. They look great.
As there was no further business to discuss meeting adjourned at 7:25 p.m.
Jennie Canterbury, Secretary
Carol Webster, Recording Secretary