SUMMARY OF MEETING MINUTES OF
BEACON WOODS EAST HOMEOWNERS’ ASSN., INC.
BOARD OF DIRECTORS
April 2, 2024
President Corey called the meeting to order at 7 pm. Present were Directors Corey, Murphy, Romine, Botte & Sawin. Let the records show that Lois Yassanye was also present. The pledge of allegiance was recited.
Ms. Romine stated the minutes of the last meeting from March 5, 2024, were published in the Beacon and posted on the bulletin board and made a motion to accept the minutes as published. Motion was seconded and minutes were accepted.
Treasurer’s Report: Ms. Murphy reported that there is $147,991.55 in the operating account; $65,753.55 is pre-paid leaving a balance of $82,238.00. There are 51 delinquents, 3 deceased, 18 liens/pre-liens, 0 foreclosures/ bankruptcies and 72 in various stages of collection.
Community Association Manager’s Report: None
Architectural Control & Deed Restrictions: Ms. Corey reported that there were six (6) third letters for March that were mailed out. One (1) for swings stored on community property, one (1) for changing the exterior color without architectural approval, one (1) for hedges exceeding 5’ in height, one (1) for grass exceeds 8” in height, one (1) for debris stored on the property and garbage cans visible from the street, one (10 for a car parked on the street overnight which complied.
New Business:
The pool attendants will start on April 13, 2024.
We have four bids for resurfacing the tennis courts, SCCF – $158,568.11, Florida Courts – $30,800.00 plus $500.00 to include pickleball line, Precision Courts – $19,500.00 and Welsh Courts who has stated the courts will need to be rebuilt or the cracks will come back, Welsh gave us a budgetary number to rebuild the courts of $140,000.00. We are continuing to get bids.
The CD has been renewed with Truist for another 7 months at 4.5%.
The basketball court lights have been repositioned and one of the parking lot light sensors needed to be replaced. Pasco Electric completed both for a cost of $450.00.
The Shine program will be holding a Medicare basics education class at the clubhouse on Wednesday May 22, 2024, at 10:00 am. This is open to anyone that would like more information on Medicare.
The Craft Fair is this Saturday, April 6th.
Pasco Electric has given us a bid for retrofitting one parking lot light to LED for a cost of $462.50. This light on the NE corner of the clubhouse and is the last one to be retrofitted to LED.
The community garage sale is Saturday April 13th, all homeowners can participate in this event. Please come to the office and complete the garage sale form if you want to add Friday or Sunday to your garage sale. The Board will be placing signs at community entrances, individual homeowners can place signs helping to direct customers to your house.
The annual membership meeting is on Monday April 15th at 7:00 pm.
Organizational Reports: None
Announcements & reminders: None
Open Forum:
A homeowner has asked for a variance to install a 6’ privacy fence between her house and her neighbors due to the trash and debris on the property next door. The Board cannot change the covenants to allow for this variance.
There were discussions about why some homeowners do not attend the meetings, one of the issues is homeowners do not think they have a voice at the meetings.
It was brought to the Board’s attention that the remains of the fence posts around the basketball court are sticking up, Richard is going to correct this issue.
The slopes around the walkway at the clubhouse are eroding, Richard has been placing dirt in these areas, Richard will start placing sod in some of these areas as soon as the rainy season starts. In the meantime, we will continue to monitor the erosion.
Several homeowners have been asking about the grass, or lack of grass, on both sides of Clayton north of Braxton.
Currently there are no sprinklers in this area. The Board will investigate what it will take to run lines for sprinkler heads in these areas.
The last day to sign up for the Wine and Art class is April 5th. This class will be held in the clubhouse on April 10th at 6:00 pm.
Discussions about updating our slots signs to include posting signs for upcoming events such as the craft fair and garage sales. Several of these signs are going to need to be replaced due to age, this would be a good time to reconfigure the signs to include upcoming event signage.
Adjournment: Mrs. Corey adjourned the meeting at 7:30 pm.
Lois Yassanye, Recording Secretary
Donna Romine, Secretary
SUMMARY OF MEETING MINUTES OF BEACON WOODS EAST HOMEOWNERS’ ASSN., INC.
ANNUAL MEETING
April 15, 2024
President Botte called the meeting to order at 7:00 p.m. Present were Directors Romine, Murphy & Sawin. Community Association Manager Yassanye was also present. The pledge of allegiance was recited.
President Botte read the resignation letter of Cindy Corey.
Secretary, Ms. Romine verified that the number of proxies and voters in attendance necessary for a quorum was 52. She certified the number of proxies received was 108 and the number of voting members in attendance was 13. Therefore a quorum was present. It was stated that the minutes of the April 17, 2023 Annual Meeting had been published in the Beacon and posted on the bulletin board then President Botte moved for acceptance of the minutes. Ms. Murphy seconded, and the minutes were accepted unanimously.
The notice of this meeting was given in accordance with the by-laws of the Association and has been presented to the President. It will be filed with the permanent records of the Association and will be available for inspection by the membership. Mrs. Botte was given proof of Notice of the Meeting.
There were no proposed 2023 changes to the BWE by-Laws.
Ms. Botte presented a review of the past year.
Before we proceed with the election of the new Board members, I’d like to take a minute to review the last year. We installed a new well at the Fivay entrance. We moved the reserve account from Florida Credit Union to a CD with Truist at a higher interest rate. The pool pump was repaired, and the clubhouse entrance sign was repaired and repainted after a car hit the sign. We hired a new CAM and maintenance person and upgraded the office computers. The children’s easter egg hunt was a success, and trunk or treat was a hit with kids dressed up and cars decorated for Halloween. The children’s Christmas party was a hit with the kids visiting different tables to create cards and various crafts to take home.
Election Committee Chairperson Donna Romine reported that there are two (2) candidates for four (4) open positions, which means no election was necessary. Ms. Romine announced that Robert Rossi has been duly elected. Ms. Romine swore in the newly elected candidate and announced that Allison Pierce will be sworn in during the May Board Meeting as she was unable to attend tonight’s meeting. Ms. Romine returned to her seat. Robert Rossi took his place at the table.
As there was no further business, the meeting was adjourned at 7:15 p.m.
SUMMARY OF MEETING MINUTES OF BEACON WOODS EAST HOMEOWNERS’ ASSN., INC
ORGANIZATION MEETING
April 15, 2024
Ms. Botte called the BWE Organization meeting to order at 7:15 pm.
Ms. Romine called the roll. Present were Directors Botte, Murphy, Sawin and Rossi.
The ballot to elect the president was handed out and Ms. Romine collected them. Mr. Sawin was elected as President. The ballots were placed in sealed envelope and certified by both Ms. Romine and Mrs. Yassanye.
Mr. Sawin then conducted the nominations of the remaining officers. Beverly Botte was nominated for Vice-President; Margaret Murphy was nominated for Treasurer and Robert Rossi was nominated for Secretary. All nominations were seconded and approved unanimously.
The Board is asking for volunteers for the Deed Restriction and Architectural Committees as well as a paint committee to assist in updating the color selections for exterior house paint.
As there was no further business, the meeting was adjourned at 7:30 p.m.
Lois Yassanye, Recording Secretary
Robert Rossi, Secretary