SUMMARY OF MINUTES OF MEETING OF
BEACON WOODS EAST
HOMEOWNERS’ ASSN., INC.
BOARD OF DIRECTORS
OCTOBER 9, 2018
President Anderson called the meeting to order at 6:00 p.m. Present were Directors Anderson, Canterbury, Doolan, Clemmons, and Perkins. Property Manager Webster was also present. Directors Coffey and Harty were absent. The pledge of allegiance was recited. Mrs. Canterbury stated that the minutes of the September 18, 2018 Board meeting have been posted on the bulletin board and published in the Beacon. Mr. Anderson moved acceptance of the minutes as posted, Mr. Perkins seconded. As there was no discussion, motion passed unanimously. There was no correspondence.
Treasurer’s Report: Mrs. Doolan reported there is $39,004.82 in operating, $2,720.03 paid in advance, leaving a balance of $36,284.79 for October, November and December. Just starting to collect for the 4th quarter.
Property Manager’s Report: Mrs. Webster said that a few of the older residents have asked that a second handrail be installed on the pool steps to make it easier for them to get in and out. The current handrail is in the middle of the steps and doesn’t leave any room to install another one. Mrs. Webster contacted Pool Medic and asked them to come and look at the pool steps, to see if it’s possible to install a second handrail.
Pool Medic told her that the metal rail is bonded to the pool bottom and has a grounding wire attached to it for lightning. To install a second handrail would require removing the current handrail and bonding two new ones and the grounding wire would need to be split or another one would need to be installed. They do have plastic rails that don’t require a grounding wire but it’s not clear if the plastic rails come in the size that we need. Pool Medic will also talk to the Health Inspector to be sure that the width would be up to code and would be available for everyone to use.
Another suggestion was to install another set of steps with two handrails in the shallow end of the pool. As soon as Mrs. Webster has more information, she will bring it to the Board.
In an earlier meeting it was mentioned that Mrs. Webster has a CAM (Community Association Manager) license and questioned if she should have a CPM (Certified Property Manager) license.
Mrs. Webster explained that a CPM is a real estate professional and recognized by the National Association of Realtors. The CPM or Property Manager shows vacant units for rent, arranges for repairs, collects rent, and inspects units and handles evictions. CPM’s are licensed by the state through its real estate agency. The median salary is $52,000.
CAM’s deal with individual units in a community. They work with a Board of Directors for the Homeowners Association who provide them with the overall responsibilities for the community as a whole. Their responsibilities are highly dependent on their contract as well as the governing documents. They are responsible for maintaining the property and relating any issues from the owners. CAM’s are also required to be licensed by the State of Florida. The median salary is $53,000.
Although BWE has always used the job title of Property Manager, the position is actually that of a Community Association Manager.
Architectural Control and Deed Restrictions:
In Mrs. Coffey’s absence, Mrs. Webster reported that Lot 128N has received two violations for having high grass. An updated photo was passed around for the Board to review. The next course of action is a 3rd violation letter. Mr. Anderson moved to send a 3rd violation letter to Lot 128N, Mr. Perkins seconded. As there was no discussion, motion passed unanimously.
Lot 404 has received two violations for having a shed in the backyard. The next course of action is a 3rd violation letter. Mrs. Webster said that she received a letter from the owner this afternoon stating that the owner was in the process of trying to get rid of the shed. Mrs. Webster asked if the Board still wanted to go forward with a 3rd violation letter. After some discussion, Mrs. Clemmons moved to table the violation at this time, Mr. Anderson seconded. As there was no further discussion, motion passed unanimously.
Lot 615 has received two (2) violation letters for parking in the street overnight. The next step is a 3rd violation letter. Mrs. Webster said that this violation has been ongoing for several months. Mr. Curtis moved to send a 3rd violation letter, Mr. Anderson seconded. As there was no discussion, motion passed unanimously.
Lot 279 has received two violations for having grass that exceeds eight (8) inches. The next course of action is a 3rd violation letter. Mrs. Webster passed around the photos. Mrs. Clemmons moved to send a 3rd violation letter, Mr. Anderson seconded. As there was no discussion, motion passed unanimously.
Lot 404 has received a 3rd violation for having a six-foot solid-board fence. The next course of action is pre-suit mediation. Mrs. Webster said this same owner is looking into cutting the fence down to four feet and removing slats to make it see-through. Mrs. Webster asked if the Board still wanted to pursue pre-suit mediation. Mr. Anderson moved to table pre-suit mediation at this time, Mrs. Clemmons seconded. As there was no discussion, motion passed unanimously.
Lot 668 has received a 3rd violation letter for having an uncovered commercial vehicle parked in the driveway. The next step would be pre-suit mediation. Mrs. Webster passed around the photos. Mr. Anderson moved to pursue pre-suit mediation on Lot 668, Mr. Perkins seconded. As there was no discussion, motion passed unanimously.
Old Business: Mr. Anderson said the next order of business is the 2019 budget. Mr. Anderson moved to approve the 2019 financial budget as presented, Mr. Perkins seconded. Motion passed with 3 yeas (Anderson, Canterbury, Perkins) and 2 nays (Clemmons and Doolan).
Mr. Anderson moved that the 2019 assessment fees would remain at $70.00 a quarter or $280.00 a year, Mrs. Canterbury seconded. As there was no discussion, motion passed unanimously.
Announcements: Mrs. Clemmons said that the Craft and Bake sale went very well. There were 12 tables with crafts and baked goods. People came an hour before it opened and she remained busy all day. Mrs. Clemmons wanted to remind everyone that “Trunk and Treat” will be held on Wednesday, October 31st in the BWE clubhouse parking lot from 5:30 to 9:00 p.m. She encouraged people to join in and dress up, decorate their cars, and bring lots of treats. Also, the Pot Luck Dinner will be the following night, November 1st, at the clubhouse from 6:30 to 8:00 p.m.
Open Forum: There was discussion of a variety of topics with Homeowners who attended the meeting.
As there was no further business to discuss, meeting adjourned at 6:30 p.m.
Jennie Canterbury, Secretary
Carol Webster, Recording Secretary