SUMMARY OF MINUTES OF MEETING OF
BEACON WOODS EAST
HOMEOWNERS’ ASSN., INC
BOARD OF DIRECTORS
SEPTEMBER 19, 2017
President Anderson called the meeting to order at 7:00 p.m. Present were Directors Anderson, Coffey, Vessell, Canterbury, Perkins and Doolan. Director Clemmens was absent. Property Manager Webster was also present. The pledge of allegiance was recited. Mrs. Canterbury stated that the minutes of the August 8, 2017 Board meeting have been posted on the bulletin board and published in the Beacon. Mrs. Canterbury moved acceptance of the minutes as posted, Mr. Anderson seconded. Mr. Anderson asked if there were any corrections or additions; there being none, motion passed unanimously. There was no correspondence
Treasurer’s Report: Mr. Vessell reported there is $54,428.01 in operating, $31,422.87 paid in advance, leaving a balance of $23,005.14 for September. There are 34 delinquents, of which
5 are deceased, 2 mortgage foreclosures/ bankruptcies, 2 BWE liens and 25 in various stages of collection.
Property Manager’s Report: Mrs. Webster said that she thought the BWE End of Summer event was a success. Approximately 60 – 70 children with their parents attended. There were a little over 20 gift bags left over that she donated to a day-care center. She was pleased with the follow-up article and photos that Seiber Graphics published in the Beacon newsletter. She has also submitted a photo and a follow-up article to the Tampa Bay Times, to be published in the Hometown Pasco Section. Again, she thanked all of her volunteers for their help with the event.
Donna Rose is a homeowner in Beacon Woods East and she is the Activities Coordinator for Cares. Due to hurricane Irma, there is a huge tree overhanging the Cares building and they’ve had to close until the tree is removed and it is safe to go in the building. Mrs. Rose has asked if Cares could temporarily use the BWE clubhouse for some of their exercise activities. One of their activities is sponsored through the State and they have certain requirements they have to meet. Mrs. Webster contacted the Association’s insurance agent and they said that it would not be a problem as long as they provide us with a Certificate of Liability Insurance, which they have, and we should have the people who attend sign a waiver. Mrs. Webster asked if the Board was in favor of allowing Cares to use the clubhouse temporarily. After some discussion, Mr. Anderson moved to allow Cares to temporarily use the BWE clubhouse for their activities, Mrs. Coffey seconded. As there was no further discussion, motion passed unanimously.
Mrs. Webster also mentioned that the Association is aware that the flag in front of the clubhouse needs to be replaced. She will inform Maintenance Tech Tom Kuhns when he returns from vacation.
Architectural Control & Deed Restrictions: Mrs. Coffey reported that Lot 566 has received several violation notices for parking on the grass. The next course of action would be a 3rd violation letter. Mrs. Coffey moved to send a 3rd violation letter to Lot 566, Mr. Perkins seconded. As there was no discussion, motion passed unanimously.
Lot 381 has received a 3rd violation letter for parking on the grass. Mrs. Coffey passed around the photos. The next step would be pre-suit mediation. Mrs. Coffey moved to pursue pre-suit mediation on Lot 381, Mr. Perkins seconded. As there was no discussion, motion passed unanimously.
Lot 618 has received a 3rd violation letter for having a trailer parked in his driveway. The next step would be pre-suit mediation. Mrs. Coffey passed around the photos. Mrs. Coffey moved to pursue pre-suit mediation on Lot 618, Mr. Perkins seconded. As there was no discussion, motion passed unanimously.
Lot 443 has received two (2) violation letters for storing his lawn mower and gas can in the front yard. The next course of action would be a 3rd violation letter. Mrs. Coffey passed around the photos. Mrs. Coffey moved to send a 3rd violation letter to Lot 443, Mr. Perkins seconded. As there was no discussion, motion passed unanimously.
New Business: At the workshop, the Board discussed having a BWEHA Facebook page. Mr. Anderson said that this needs more discussion and will table it for the next workshop.
As there was no further business to discuss, meeting adjourned at 7:27 p.m.
Jennie Canterbury, Secretary
Carol Webster, Recording Secretary